Project Coordinator

This is a multifaceted role where you’ll play a key part in both the operational and financial side of the business. You’ll be responsible for coordinating project timelines, tracking budgets, communicating with vendors and trades, and handling financial tasks like invoicing, reconciliations, and cost tracking.

This position is ideal for someone who enjoys autonomy, has a keen eye for detail, and can balance competing priorities with ease. If you love variety, value accountability, and want to contribute to beautiful projects that truly make an impact—this might be your next great fit.

Duties and Responsibilities: 

The key job functions are:

• Coordinating multiple custom home builds at various stages
• Managing project schedules, documentation, permits, and inspections
• Acting as the main point of contact between site staff, trades, suppliers, and clients
• Tracking budgets, expenses, and deliverables to ensure on-time, on-budget completion
• Handling purchase orders, change orders, invoicing, and payment draws
• Maintaining accurate financial records, including A/P and A/R
• Supporting bank reconciliations, reporting, and year-end prep
• Using QuickBooks Desktop – Contractor Edition for all job costing and bookkeeping tasks
• Other tasks as assigned

Education:

• Post-secondary education in a related field is required
• PMP certification or similar credentials are considered an asset

Qualifications:

• Must have a valid driver’s license and reliable vehicle
• A clear RCMP background check is required
• Education credentials will be verified as part of the hiring process

Experience:

• 7+ years of experience in project coordination, ideally within residential or custom home construction
• 3+ years of experience in bookkeeping or accounting is required (construction industry experience is a strong asset)
• Proficiency with QuickBooks Desktop is required

Skills:

• Exceptional time management and the ability to juggle multiple priorities with ease
• Strong organizational skills and keen attention to detail
• Comfortable working independently while also contributing to a collaborative team environment
• Clear and professional communication skills with the ability to liaise effectively between clients, trades, and internal teams
• A deadline-driven mindset with a strong sense of accountability

Base Salary:

• Salary based on experience

Work Hours:

• 40 hours per week
• Monday to Friday

Remote Work:

• This position is hybrid and will require a mix of remote and in-office work.

Additional Notes:

• This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
• All applicants must be authorized to work in Canada to be considered for employment.