CLK ST 09R - Office Administrative Assistant

Posting Title
CLK ST 09R - Office Administrative Assistant

Position Classification
Clerk Stenographer R9

Union
GEU

Work Options
On-Site

Location
Salt Spring Island, BC V8K 2N8 CA (Primary)

Salary Range
$50,190.86 - $56,546.21 annually

Close Date
5/1/2024

Job Type
Regular Full Time

Temporary End Date

Ministry/Organization
BC Public Service -> Municipal Affairs

Ministry Branch / Division
Islands Trust

Job Summary

Office Administrative Assistant
Clerk Stenographer R9

It's Time to Preserve and Protect

Located in Coast Salish territory, the Islands Trust is a special purpose government responsible for protecting the unique amenities and environment of more than 450 islands and surrounding waters in the southern Strait of Georgia and Howe Sound. Created by the Province via the Islands Trust Act, Islands Trust plans and regulates local land use, coordinates with other levels of government and First Nations on key issues impacting the area, and protects land through the Islands Trust Conservancy.

JOB OVERVIEW

The focus of this position is to provide administrative support services to the regional office planning team.

Under the direction of the Regional Planning Manager (RPM), the Office Administrative Assistant undertakes the responsibility of ensuring the regional office operations support the planning team and is the liaison with the Administrative Services unit.

Working within a highly complex political environment, the position provides support to the planning team and the organization by ensuring the following tasks are completed in accordance with legislated requirements and organizational policies and procedures:

• Providing excellent customer service and reception to the public;
• coordinating maintenance of equipment;
• ensuring supplies are available as needed and provided within budget;
• ensuring security and upkeep of the premises;
• liaising with organizational Administrative Support Services with respect to information technology and finance needs; and
• Records management.

EDUCATION, TRAINING, AND EXPERIENCE:

• Experience working in an office setting;
• Experience providing administrative support services for a group of staff;
• Experience with Microsoft Office (including Excel, Word and Outlook);
• Secondary school graduation or equivalent.

Preference statements:

• Training or experience in website posting;
• Experience providing reception duties;
• Experience working in a local government setting;
• Experience in records management;
• Experience in minute taking;
• Experience providing financial support services for a group of staff;
• Post-secondary training in office administration.

For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact chutton@islandstrust.bc.ca .DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS.For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible to assist you.

About this Position:

An eligibility list may be established for future temporary or permanent full time or part time opportunities.

Working for the BC Public Service:

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact IndigenousApplicants@gov.bc.ca or 778-405-3452.

This is your opportunity to live in one of the most beautiful regions in British Columbia and work for the BC Public Service. We offer a healthy work/life balance, excellent benefits and much more .

How to Apply:

Your application must clearly demonstrate how you meet the job requirements listed above.

Cover letter: YES- Please submit a cover letter. Statements made in the cover letter must be supported by your resume.

Resume:YES-Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. If you do not include a month and year that indicates a start and end date, years that may be viewed as partial years will not be counted towards your experience.

Questionnaire (COMPREHENSIVE): NO- As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.

Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail BCPSA.Hiring.Centre@gov.bc.ca , before the stated closing time, and we will respond as soon as possible.

Additional Information:

A Criminal Record Check (CRC) will be required.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.

Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

Job Category
Administrative Services

Category

Administrative Maintenance and Technicians